Zegami Limited (company number 09853507) (Zegami / we / our / us) takes your privacy very seriously and is committed to protecting and respecting your privacy.
This Privacy and Cookies Policy does not apply to websites that you may be able to access via links on the Website or the Zegami Solution and/or activities offered by third parties. Please ensure you review any relevant policies on any third party websites before proceeding. Zegami is not responsible for the collection or use of your personal data from these third party websites.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
In order to use the Zegami Solution:
We collect the following data about you:
Data you give us. You may give us data about you:
Data we collect about you. With regard to each of your visits to the Website or the Zegami Solution we will automatically collect the following:
Data provided by the Organisation or a user of the Zegami Solution. We may be given personal data about you when:
Data we collect from third parties. We may collect personal data from third parties when you:
We will process the personal data held about you for the purposes stated below:
If we do not have access to the data referred to above in respect of the performance of a contract then we will not be able to provide the Zegami Solution to you.
Please note that we may use and share non-personal data we receive or collect from you in connection with the Website or Zegami Solution.
Where we have a legal basis to use your personal data without consent (as we have described above), this Privacy and Cookies Policy fulfils our duty to process personal data fairly and lawfully and in a manner that you would expect given the nature of our relationship with you, by giving you appropriate notice and explanation of the way in which your personal data will be used.
Where consent is required for our use of your personal data, by ticking the appropriate consent box or otherwise communicating your consent, you consent to our use of that personal data for the purposes covered by the specific consent that you have given. For example, we will only process your personal data for marketing purposes if we have your consent to do so.
As mentioned above, we would like to send you information by email about products, services and opportunities which may be of interest to you.
We will not provide your personal data to other businesses so they can use your personal data for marketing purposes.
We will only send you marketing messages if you would like us to. You can tell us that you wish to receive such marketing messages by ticking the relevant boxes when you sign up to the Zegami Solution for the first time or by updating the privacy settings of your account. You will have the opportunity to clearly set out whether you wish to receive marketing messages from us by ticking the relevant boxes.
We may share your personal data with selected third parties in accordance with this Privacy and Cookies Policy including:
The data that we collect from you will be transferred to, processed and stored at, destinations outside the European Economic Area (EEA) such as the US.
There is no adequacy decision by the European Commission in respect of the US, which means the US is not deemed to provide an adequate level of protection for your personal data. However, to ensure that your personal data does receive an adequate level of protection we have put in place the following appropriate measures to ensure that your personal data is treated by those third parties in a way that is consistent with EU and UK laws on data protection:
If you would like to find out more about this or obtain a copy of the relevant approved contract, please contact us by post at Zegami Limited, Ground Floor, King Charles House, Park End Street, Oxford, OX1 1JD or by email at firstname.lastname@example.org.
The Zegami Solution can also be accessed and used worldwide, which means your data may be processed outside the EEA. As mentioned above, the country from which the Zegami Solution is accessed may not provide an adequate level of protection for your personal data.
All information you provide to us is stored on secure servers. We will use technical and organisational measures to safeguard your personal data.
Where we have given you (or where you have chosen) access details and a password which enable you to access the Zegami Solution, you are responsible for keeping these access details and password confidential. We ask you not to share your access details and password with anyone.
We maintain (and ensure that anyone we share your personal data with maintains) appropriate technical and organisational measures to ensure that an appropriate level of security in respect of all personal data we process. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Website or Zegami Solution and you acknowledge that any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features which are appropriate to the type of personal data you have provided to try to prevent unauthorised access or inadvertent disclosure.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.
Even if you request that we erase your data, we may still need to keep it (please see below) or may keep it in a form that doesn’t identify you. If we are processing your personal data as part of a Licence and you have not agreed that we may use your data for marketing purposes, we will retain your personal data on record for no more than the duration of the Licence and 6 years thereafter. Please contact us or the Organisation (if applicable) directly for details of the duration of the Licence.
You have the following rights with regard to your personal data:
Please note that if you ask us to stop processing your personal data in a certain way or erase your personal data, and this type of processing or data is needed to facilitate your use of the Website or the Zegami Solution you may not be able to use the Website or the Zegami Solution as you did before. This does not include your right to object to direct marketing, which can be exercised at any time without restriction. Please allow at least 3 working days for your request to be actioned.
Please note that the rights mentioned above do not extend to non-personal data.
If you would like to exercise any of the rights mentioned above, please contact us at Zegami Limited, Ground Floor, King Charles House, Park End Street, Oxford, OX1 1JD or by email at email@example.com.
We use the following cookies:
You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
By clicking “agree” in the cookie consent box when you first access the Website or the Zegami Solution and by continuing to access and use the Website or the Zegami Solution (as applicable) you accept our use of the cookies.
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of the Website or the Zegami Solution.
For more detailed information about cookies and how they can be managed and deleted, please visit www.allaboutcookies.org.changes to our privacy and cookieS policy
Any changes we make to this Privacy and Cookies Policy the future will be posted on this page and, where appropriate or notified to you by e-mail. Please check back frequently to see any updates or changes to this Privacy and Cookies Policy. Continued use of the Website or the Zegami Solution (as appropriate) will signify that you agree to such changes.
Questions, comments and requests regarding this Privacy and Cookies Policy are welcomed and should be addressed to Zegami Limited at Zegami Limited, Ground Floor, King Charles House, Park End Street, Oxford, OX1 1JD or by email at firstname.lastname@example.org.
Please also contact us if you would like to know more about our data processing activities, to update or amend any of your personal data which you have provided to us or if you believe our records relating to your personal data are incorrect.
This Privacy and Cookies Policy was last updated on 13th February 2018.
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